Displaying All Posts by Andre Kibbe

Begin Your Work Day at the End of It

One of the best ways to get more done every day is to make sure you get your most important task done first, from start to finish, without interruption. Focusing on that one task exclusively can be simple, but not easy. The problem usually isn’t lack of effort, but lack of clarity. How do you decide what’s most important?

Maybe that’s not the right question. Perhaps it’s not how you decide, but when. I’ll suggest that the one of the worst times to decide your top priority for right now is right now. It’s usually more effective to have already made your priority decisions beforehand. If this is true, then the best time to decide what your first task should be in the morning is the day before — ideally at the end of the work day.

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10 Online To Do List Manager Solutions to Get Things Done

Microsoft Outlook still reigns supreme for to do list management in the corporate office. It’s favored by IT departments, integrates with company email, sports awesome calendar sharing, and has a ton of other features that most of us will never use.

But cloud-based task managers are becoming more compelling and practical every day. It’s not uncommon for employees to spend their professional and personal time between three computers: a laptop, work desktop and home desktop. Throw an iPhone or Blackberry into the mix, and synchronization across all of these devices becomes an unwieldy engineering project. There has to be a better way.

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How to Avoid Wasting Time in Meetings

There are two types of people in the world: those who organize meetings, and those who hate them. If you’re reading this, it’s very likely that you fall into the latter category. The typical reason for hating meetings is simple: they’re usually a waste of time.

Status updates that could be sent by email, entered into wiki, or added to a group spreadsheet are turned into 30-90 minute rituals that prevent employees from getting actual work done.  There’s nothing worse than sitting idle for 50 minutes to get to 10 minutes’ worth of conversation that concerns you specifically.

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Be a Google Wave Rock Star

After the novelty of getting onto Google Wave for the first time wears off, the near-universal reaction from users is underwhelm. By the time you finish this primer, you’ll still only know a fraction of what lies within Wave, but I guarantee that you’ll have some actionable points of departure for making Wave useful and fun.

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Get More Done with Batch Processing

Of all the best practices available for getting more done in less time, one of the most powerful and easiest to implement is batching. Batching is the art of making a repetitive task more efficient by reducing it to as few sessions as possible. Instead of spreading your outbound calls throughout the day between other tasks, it’s usually more efficient to handle them during one or two scheduled blocks, to minimize the mental burden of task switching.

Batching makes logical sense to everyone, but in practice, it doesn’t always work as advertised. Sometimes the principle is applied in ways that don’t take human factors into account; other times, people will apply batching to one or two tasks, but miss opportunities to apply it in many other areas of their lives. Let’s look at a few ways to implement batching the smart way.

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