How to Manage Time Better

Manage time

With so many hardware and software tools available at one’s disposal these days, many of us are of the view that these technology tools distract and hamper time spent on more productive activities.

However, this view represents only on side of the issue. One can efficiently manage time by leveraging the power of technology and use some of the great tools to simplify and organize life at work and on the personal front.

Some of commonly used applications that can help you to enhance your productivity are briefly described here.

Google Calendar Sync

Often people end up making different entries on multiple devices while at work or during travel. Spending time in synchronizing these schedules is not a good way to manage time. Google Calendar Sync is an excellent tool that synchronizes calendar entries from multiple applications sparing you the time and effort to handle multiple calendar entries.

Email Me

You can use Email Me on your droid to send useful reminders, links, notes to yourself during the day automatically using Gmail. This tool also allows you to schedule emails to be sent at intervals, create email templates, etc. This convenient tool boosts up your productivity and is a great asset for you to manage time better.

Planner Pads

This is a remarkable tool that helps you to achieve your targets by making the best use of your time management skills. If working simultaneously on several assignments and tasks is leaving you overwhelmed and confused, then this tool could be your savior. It helps you to set realistic targets for a specific period, say a monthly or quarterly basis. In short, these targets can be quantified and then broken down into smaller time frames, i.e. a fortnightly or weekly basis. You thus get a macro view of the efforts and resources you need to meet these targets and whether they are achievable. If there appear any shortfalls, then corrective actions can be taken in advance.


Gmail is one of the most popular mail applications to provide you with the option to access any of your mail accounts and respond to it from your Gmail account itself. You save time by not having to check all your accounts.

TimeTrade or a calendar sync

If you spend a lot of time going back and forth organizing your calendar, appointments, etc, it is really worth using or something similar. Appointments can be scheduled with a shared calendar directly from a company website or landing page. It works with other online calendars, like Google.

Windows Live Writer

If you are a prolific blogger, who happens to be not very HTML savvy, you might wish to expedite your time spent in editing and reviewing your blog. Windows Live Writer is a great tool that can improve your productivity because it lets you write share and save posts with a great deal of simplicity and flexibility.

What other tools do you use to manage time better?

Photo by sdmania.

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Kirstin O´Donovan is a Productivity Coach – get free e-course - 7 Simple Strategies to Triple Your Productivity” eBook at – follow on Twitter @KirstinOdonovan.


  1. Ash Connell on the 21st April

    You can also manage your time more appropriately by rushing the title of your article.

    • Pooja Lohana on the 22nd April

      Whoops — Thanks for pointing it out Ash! All good now 🙂 that is a great tip by the way.


  2. Tiffany on the 24th April

    Those apps seems useful, I will check them for sure! I usually use specific add-ons to save the time and boost my productivity…I have recently read quite an interesting article about Internet Explorer add-ons and I couldn’t believe how many tools there are…

  3. Jenny* on the 15th May

    In the past, I use the “time map” to manage time better. First, I wrote down my long-term, mid-term and short-term target, and turn them to the time map, actually the time map is a little like “tree view”, then I arranged the time to execute the schedule. In the time map, sometimes I separated the things to what is “must do” or “nice to do” that made me arrange the time easier. Now, “iCal” is the tool to help me to arrange my schedule. I am a graduate student and I take my MacBook everyday, gradually get used to use it. I think,“iCal” is also useful to manage time.

  4. John Cheng on the 22nd May

    I think this article is benefit to me,because I didn`t well to manage my time。In my college`s life,due to I study at Extension Education center。So it`s very hard for me to handle my work and studies! I remember that my teacher teach me away! The way is to find the schedule book,and to write all your things on the book。According to importance form high to low,first you have to solve the most difficult thing,after finished you can have much free time to do the other things! This way help me a lot,let me do things more efficiency。
    From the article fix method,email is also a good way to manage time better! Beginning of 2012,my sister gave me a I-phone as my birthday present,use the apps conclude calendar and email as where as you can receive。It is very convenient to control the meeting date to my preceptor。Finalist,thanks technology and internet `s advancement,let me manage my time more easier。

  5. Ron Shelly on the 12th July

    Thanks, learned something useful for themselves, especially interested in the Windows Live Vriter, will study in detail. As for the article, I would like to see a single ready-made system with all the functionality to manage time and tasks, such as the IPhone with their applications for mobile phones, or on a PC

  6. Ford on the 2nd August

    Might be an idea to fix up the link to It currently points to Pooja’s Documents on a local machine ;P

    • Pooja Lohana on the 2nd August

      Thanks for the tip, Frod 😉


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