Dropbox isn’t a new entrant to the backup and sync scene. It’s been sometime since it was introduced, and has already received rave reviews and accolades from various technology sites and journals.
I knew about the tool since the day it came into existence. But I didn’t jump on the opportunity to try it out. That was probably because I had my own backup and sync system which included various tools, and I was quite satisfied with that. Hence I didn’t feel the need to try a new data backup solution.
But the other day, I decided to finally check it out. It was when, at Guiding Tech, we were working on an article on getting started with Dropbox. And boy, was I impressed! The tool has some seriously cool features and I found myself regretting the decision of using it so late.
So, if you are using any other backup and sync tool, or method, it’s time you keep it aside for a moment and take a look at some of the features of Dropbox , which, in my opinion, make it the best personal data backup and sync solution.
Yes, Dropbox’s simplicity, right from their site’s design to the way the tool works, is probably the most amazing feature. The entire backup and sync process is easy to understand and implement.
Yes, it works on Windows, Mac, Linux, and even on mobile phones. It has got cool apps for iPhone and Android too.
No File Size Limits
You can backup and sync files of any size and any type with Dropbox. The cool thing is that when you make changes to a file and then add it again to your My Dropbox folder, it only syncs the changes made, thereby making sure that it doesn’t eat up your bandwidth.
Easily Share Data Privately or Publicly
This is one of my favorite Dropbox features. It makes sharing incredibly easy. You can create a shared folder and give access to selected people. And there’s a public folder where you can put a file and create a public link to that, which could then be shared.
Undelete files and Restore Previous Versions
So you’ve deleted a file by mistake and now you need it back. No worries. Dropbox lets you undelete files that were added to it. You could also undo any changes made to a document and restore it to its previous version.
Excellent online dashboard
Dropbox boasts of a really nice online dashboard which lets you search for files in your backup, make changes to them, share them and even create photo galleries from the photos you’ve got in your backup.
Work on Files Offline
If you are not connected to the internet and working on a file that’s backed up to Dropbox, when you come online it gets synchronized automatically.
Sudden Connection Drop Creates No Problems
I have tried some online backup solutions in the past which would go haywire if your internet connection drops suddenly, and resume the upload from the very beginning when the connection is restored. Imagine if it was a 100MB file and the connection dropped at 80%. It would be frustrating, right? And it doesn’t make it any better if you’ve got limited bandwidth. With Dropbox this won’t be a problem. It resumes uploads right from the point where the connection dropped.
Set Bandwidth Limits Manually
In one of the points above, where I talked about file size limits, I mentioned that it only syncs the changes and saves the bandwidth. If bandwidth is an issue then you could also set limits manually in the tool.
Great Set of Addons and Third-party Tools
The good thing about a tool that works well and becomes popular is that a community of users and developers work altruistically to add features to the tool and make it better. Same is the case with Dropbox. You’ll find a huge list of Dropbox addons to choose from. And when it comes to third-party tools and other tips, there’s no scarcity of them either.
In fact, you’ll be surprised to see the kind of things Dropbox is capable of. Here are some tools and tips which are my personal favorites.
There are many more such Dropbox tricks and tools available.
Decent Free Plan
And finally, Dropbox has a pretty simple pricing structure too – 2GB for free, 50GB for $9.99 per month and 100GB for $19.99 per month. Getting 2GB worth of storage and all the features of this tool for free is pretty good in my opinion.
Have you tried Dropbox? Do you prefer using any other tool? Share your opinion in the comments. And stay tuned for the final article in this series that’ll talk about backup and sync tools for your mobile phone.
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