Displaying All Posts by Melanie Brooks

The Four-Day Workweek: Pros and Cons

When you know a three-day weekend is just around the corner, do you try hard to tie up loose ends during the week so you can enjoy it? I know I do. When you get back to work on a Tuesday, doesn’t the rest of the week seem to fly by? Wouldn’t it be great if you could have a four-day workweek every week? You can!

When faced with a short workweek I know I am more productive during business hours. Here are some other benefits:

People have more time to spend with their families.
Employees save money on commuting to and from work.
The business saves money on energy costs.
Studies show that employees with a four-day workweek are more productive and happier overall.

But there are drawbacks, too. Working 10 hours a day isn’t for everyone.

When thinking about creating a four-day workweek, people tend to think about how great it will be to have more time away from the office rather than how increasing their workday by two hours may affect them and their families. Less time in the day outside of work means less time for running errands on your workdays.
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Desk Fitness: A Series of 11 Simple Stretches

Melanie Brooks 1st April Productivity Leave a Comment

I spend an ungodly amount of time at my desk, staring at my large screen iMac. My body gets stiff, and sometimes numb. To help my muscles out, I frequently stretch at my desk. It not only makes my body feel better, but it gives my mind a break.

If you’re like me your shoulders creep up to your earlobes with stress during the day. I hold all of my stress in my upper back and neck. And while I prefer a massage, I can’t get one every day. But this series of simple stretches help, and I can do them in the comfort of my own office chair. Why not give them a try yourself?

1. Chin Tuck

To loosen stiff neck and shoulder muscles, drop your chin to your chest and stretch. I also like to roll my head from side to side to stretch the side of my neck and the backs of my shoulders. Take some time to relax and do this stretch—it feels so good.

2. Side Neck Stretch

You can also stretch your neck muscles by simply turning your head from side to side. It might sound simple (and it is) but if you think about how much of our day is spent facing straight forward at our computer screens, turning your head from side to side every so often doesn’t sound so weird. You can also stretch your neck by tilting your head from side to side from a face-forward starting position. Do your ears touch your shoulders?
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Why I Use a Leather Day Planner Instead of a Smartphone

Melanie Brooks 21st March Productivity Leave a Comment

When I meet another person who carries around a monthly planner that is made out of (gasp) paper I get positively giddy. Despite my most recent post on dumbphones, I’m not against technology. But when it comes to certain things (monthly planners included), I gravitate towards the tactile.

I have carried around a paper planner since college. For four years spanning the late 1990s and early 2000s, my every move was cataloged in that thing. When papers were due, my work schedule, important phone numbers, a list of books I wanted to read — among other things. My planner had pockets where I kept stamps, an address book, and a handy 6-inch ruler that I rarely used…but always appreciated.

My good friend Annie is the only other person I know who loves a paper planner the way I do. I knew we would be friends instantly when she pulled it out one day to check her schedule. We also love writing letters, receiving mail, and expensive stationery. Her thoughts on her planner are aligned with mine:

“It’s easy to use and it’s harder to misplace than a smaller, electronic device.”

You’d think we were in our late 70s — instead of our early 30s.
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Why I Love My Dumbphone

Melanie Brooks 17th February Communication Leave a Comment

When I was recently checking out the top five mobile phones in America (according to the Nielsen Company), all but the Samsung Intensity were smartphones.

Apple iPod 3GS
Samsung Intensity
Motorola Droid
RIM Blackberry 8500 series
Apple iPhone 4

And just to make a case for Apple, the iPhone 3G was 6th on that list. Now it’s possible some of the rankings on this list has changed since then, but the fact remains that smartphones dominate the mobile marketplace.

Why are they so popular? Well, on smartphones you can do things like check your email, update your Facebook and Twitter statuses, get turn-by-turn driving directions, play games, watch videos, read a newspaper and listen to music. All that and you can make a phone call.

When my boyfriend and I snuggle up under the covers at night, the very last thing he does is check the news headlines on his iPhone. This is not romantic. Besides doing that, his new obsession is Words With Friends; he plays it constantly. If he can’t sleep, he’ll play Ragdoll Blaster while holding his iPhone so close to his eyes that it’s practically resting on his nose. He loves his iPhone with a passion that I can’t quite understand.

As for me, I do not own a smartphone…and I don’t even want one.
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The Proper Way to Write a Business Letter

Melanie Brooks 2nd February Communication Leave a Comment

Even in this world of Twitter, email, and Facebook updates, you’d be remiss to think that the standard rules for composing a business letter have gone the way of the carrier pigeon.

A properly formatted business letter not only shows off your level of professionalism, it also shows character, tact, and maturity. Sure, anyone can send anyone an email…but when you need a more formal way to communicate, like when you’re applying for a job, writing to a customer, or seeking funding for a project, a business letter is the way to go.

It’s been years (15 to be exact) since I took business typing at Orono High School. To this day I still think that what I learned in that class has helped me in college, grad school, and in my professional life. Not only do I type at lightening speeds (not to brag) but I know how to format any business letter or resume.

There are several formats for a business letter, but they generally fall into two categories: block and indented. The difference? The block format has no indentations and the indented format does. Simple, really.
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Does Your Office Kitchen Make You Scream?

Melanie Brooks 25th December Office Life Leave a Comment

We have a sign posted above the sink in our office kitchen. It reads:

WANTED: DISHWASHERS! Former dishwasher has dishpan hands. Please take a few moments and do your own dishes. Thank you!

And underneath that sign is a sink full of dirty, smelly dishes.
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Keyboard Cleaning Tips

Melanie Brooks 23rd December Office Life Leave a Comment

Have you ever looked at your keyboard? I mean…really looked closely at it? Dirty keys and stuff stuck between them? Gross.

When was the last time it was cleaned? Maybe never? Whether your answer is “never” or “not since forever”, you should clean your keyboard regularly — and here are some keyboard cleaning tips on how to do it both effectively and safely.
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1. Chin Tuck

2. Side Neck Stretch

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