Displaying All Posts from July, 2010

Struggling with Project Scope Creep

Scope creep is every project manager’s biggest challenge.

When a project’s scope gets expanded to include ambitious work that was never planned for, it can disrupt the original project plan, stretch the timeline and blow away the budget. Some call it featuritis, as in “We’d like to add these features that weren’t included in the initial project.” When software developers are asked to haphazardly include strange, orphaned features, their software becomes bloated with additions that seem out of place. Hence the term “software bloat.”

Are you feeling bloated? You might be due for a surprise addition at any moment. Scope creep can make you the babysitter of someone else’s unplanned brainchild. As a project manager with a new, unexpected addition to the family, all of its needs, complaints, kicking and screaming becomes your problem.

Some try to prevent project scope creep by explicitly defining the plan, timeline and budget of a project on paper. It’s a good strategy, but those set-in-stone documents can often get ignored if someone has a sudden brilliant epiphany that must go into the project. After all, “big picture” people can’t be bothered with silly trivialities like budget, resources and project scope, right?

Have you suffered from scope creep at work? Have you defeated it? How? Click Here to Read Article …

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16 Tips for Being Productive While Working From Home

I work from home. My friends think I am the luckiest. I have all the time in the world. I don’t need to commute everyday. My work’s easy. I can go out whenever I want. Great life, right?

I wish all of that was true.

Despite the benefits of working from home, it is no less challenging than an office job. In fact, I’d argue that working from home is more difficult because it’s not always easy to alienate your family from your work. Also, since there’s no boss screaming all the time, you could easily fall into the procrastination trap. Haven’t you experienced that? I bet, you have. Being productive while getting things done from home isn’t as easy as it looks. In this article, I explore 16 ways that could help you work smartly if you are one of us. Most of the tips come from my personal experience of working from home for over two years. Hope you find them useful. Click Here to Read Article …

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Have You Hired a Business Coach?

Though I’ve been freelancing full-time for two years, and I’m happy with where I am in my business, I’m a big fan of personal development. I read books, follow blogs, take classes, and attend conferences in my field. After all, everyone has areas where they could improve. Recently, I had the idea that I should hire a business coach to help me rethink some of the strategies I use and help my business climb to the next level.

A colleague suggested several business coaching candidates, so I contacted a smaller subset of that group and discussed my needs over the phone. The first coach seemed friendly, yet professional, and we clicked almost immediately. As our conversation concluded, she agreed to send me a proposal of what our coaching relationship would look like.

The second coach seemed equally friendly and professional, but after we chatted for awhile, she did something that few self-employed professionals do: discouraged me from becoming a client. “It sounds like you have solid strategies in place, and the few issues you’ve had were unusual circumstances,” she said. “I hate to turn away business, but I’m just not sure you need this right now.” I told her appreciated her honesty and that I’d get in touch if I really did need her in the future. When the first coach got back to me with her proposal, I responded similarly. I’d also been thinking about hiring a personal assistant and that seemed like a better use of resources anyway.

Though I didn’t end up using a business coach, there are others who went the other way.

Have you hired a business coach or a life coach? What did you look for? How did they help you? Click Here to Read Article …

How Do You Get Energized?

It’s three in the afternoon. You’re tired, lethargic and ready to call it quits. Although you may be tempted to slump in your chair and let your eyes roll back in your head, you try to stay awake. After all, this isn’t the first time you’ve encountered the afternoon blahs. By now you’ve probably discovered a few pick-me-ups to help you stay productive during times like these.

For some, a quick walk around the block is all it takes. Other people get energized by checking out their favorite blogs or listening to music. A steaming cup of coffee or a lively chat by the water cooler are other standbys.

So what’s your favorite pick-me-up? How do you get a quick jolt of positive energy? Click Here to Read Article …

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Managing Your Personal Brand Online

No matter your field, there are several advantages to establishing a presence online. You can connect with colleagues and customers, learn new things and help others learn, as well. But as you establish your online identity, it’s important to think about your personal branding.

Just like Pepsi and Starbucks, we each have a brand. It represents how people perceive us—who we are, what we stand for, what we do and how and why we do it. On the web, it can be distributed across a range of platforms, such as Twitter, Facebook and maybe our own website or blog. This puts the burden on you to make sure your online personal branding is up-to-date, accurate and presented to your satisfaction. Click Here to Read Article …

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9 Ways to Sync Bookmarks

I’m writing this on a desktop computer. I also use a laptop – when I’m away from home or working from the patio. In addition, there are two mobile devices in my messenger bag that can access the Internet. Oh, and I used to work for an employer who provided yet another desktop computer.

That means five different Web browsers with different sets of bookmarks. So if I save a site to my bookmarks at work, how do I remember it when I’m at home or working from my favorite coffee shop?

Thankfully. there are plenty of ways to sync bookmarks. Basically they store your URLs on their servers and sync them with your computer – or allow access via the Web. I prefer the tools that integrate smoothly with my Firefox browsers and keep bookmarks private.

  • Xmarks: This is my preferred choice for the Firefox browser. It’s seamless, fast and easy. It also will save passwords if you like.
  • Google Chrome Sync: This is  built into Chrome so you don’t have to download or install anything.
  • Sync2It: This offers a toolbar and mobile access with your device/phone browser.
  • Evernote: A lot of people love Evernote’s features for taking notes and clipping web pages. It can serve as a bookmark storage if you use someone else’s computer or one with community access. Note this isn’t as easy as using the previous tools.
  • Gmail: Lifehacker explains how to create a bookmarklet that saves links to your Gmail account. It’s a hack and takes some work. But it may serve your needs.

If you don’t have anything to hide when you’re surfing and saving URLs, maybe a social bookmarking service is for you. There several that let you easily share and categorize the pages you think are worth saving. Plus these sites have privacy features that let you keep URLs hidden.

The beauty of social bookmarking sites is that they are great places to look for other sites you may be interested in seeing.

  • Delicious.com: One of the earliest services that’s easy to use.
  • Stumble Upon: Again, easy to use. Many bloggers and Internet marketers credit the service with increasing traffic.
  • Google Reader: If you use this RSS reader, you also can create a bookmarklet that saves URLs and clips text to a central page. Privacy and keyword categorization are available.
  • Bit.ly: Yes this primarly a URL shortener. But it does keep track of the URLs you shorten, which could end up being a handy bookmark storage system.

These services and tools also serve as backup for my bookmarks. If something goes wrong, I don’t lose the important addresses I need.

What bookmarking tools work well for you? Click Here to Read Article …

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How Relative Is “Being on Time”?

In some cultures it is acceptable to be late, meaning arriving after the agreed upon time. This makes the definition of “being on time” subjective as some take it as meaning being 5 minutes before the agreed upon time, for others 15 minutes after.

I’ve asked this of many people and some swear there’s no such thing as cultural differences when it comes to being on time. Others argued that everyone knows that everyone else will be 15 minutes late so, in fact, everyone is on time.  In today’s increasingly diverse workplaces these differences can create some tension – and make some team members feel they’re being taken advantage of.

Do you deal with this cultural difference in your workplace? What approach do you take? Click Here to Read Article …

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10 Life-Changing Benefits of the Internet Age

It is hard to imagine life without the internet.  Actually, I am old enough to do just that.

But it is amazing the effect that the internet has had on our lives.  Believe it or not, there are still many people who don’t even own a PC – but that number is dwindling each year.  It brings to mind all of the technological benefits of the internet age.  My life has certainly changed within the past thirty years due to the internet and it’s a fine time to reflect on the impact it has had over its lifespan so far.

Click Here to Read Article …

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